August 18, 2021 Joint HOME Agenda

 

PUBLIC NOTICE OF REGULAR BOARD MEETING 

 

A regular meeting of the Board of Commissioners of  

Housing Opportunity Management Enterprises (formerly, the

Housing Authority of the City of El Paso (“HOME”) and 

regular or special meetings of its affiliated entities listed below will be conducted by videoconference and telephone participation Wednesday, August 18, 2021, Commencing at 12:00 p.m., noon

[Please note, the meeting time has been changed to a new starting time at 12:00 p.m., noon Mountain Time]
 
Affiliated entities also meeting simultaneously with HOME include the Board of Directors of the following entities: 
EP Housing Operations and Management Enterprises, PFC (“EP HOME”)
Housing Opportunity Management Enterprises PFC
 
TEMPORARY SUSPENSION OF OPEN MEETINGS LAWS DUE TO 
EMERGENCY 
  
The Texas Governor temporarily suspended specified provisions of the Texas Open Meetings Act to allow telephonic or videoconference meetings and to avoid congregate settings in physical locations. 
  
Notice is hereby given that a Regular Meeting of the Board of Commissioners of Housing Opportunity Management Enterprises (HOME) and its affiliated governmental entities listed above will be conducted on August 18, 2021, at 12:00 noon.  Members of the public may view the meeting via the following: 
 
To listen to the meeting on a telephone, call +1 (915) 224-2106,,790096522 phone conference ID:  790 096 522# in order to speak during public comment.   
To watch and hear the meeting on video, and/or to sign up to speak on items on this agenda before the start of this meeting use the following link: http://www.ephome.org/business/public_notices/index.php.
MEETING AGENDA 
 

A.     Preliminary Items 

  
  1.  Call to order. (start of meeting for HOME and all affiliates with a posted agenda)
  2. Establishment of a quorum. (for HOME and all affiliates with a posted agenda) 
  3.  Resident Association Presidents to be heard.                
  4.  Public comment.  (Citizens to be heard)                        
  5.  Approval of minutes  of a regular joint meeting of   HACEP/PHRC/AHE/AHA/AHV/EP RAD-2 PFC and EP RAD-3 PFC that took place on July 14, 2021.

B.      Consent Agenda 

Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record.   

6.  HOME consent agenda:  Purchasing and construction contracts and purchase orders awards:

A.  Request that the Contracting Officer be authorized to renew contract for title, escrow and related services for non-RAD transactions #EX 19-C-0010 A-D.  This will be the second option to renew.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                              .                                
Department:    Development    
Award to:    Rotation list with:
WestStar Title, LLC
Prosperus Title & Escrow
Lonestar Title of El Paso
Sierra Title Company    $400,000 estimated
Funding Source:    HOME/Development    
Procurement Type:    Request for proposal    
Contract Term:    12 months    

B.    Request that the Contracting Officer be authorized to renew contract for banking services #FS 19-C-0004.  This will be the second option to renew.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                        
Department:    Finance    
Award to:    JP Morgan Chase    $280,000 estimated
Funding Source:    HACEP    
Procurement Type:    Request for proposal    
Contract Term:    12 months     

C.    Request that the Contracting Officer be authorized to renew Section 8 evaluation and consulting services contract #EX 19-C-0011.  This will be the second option to renew.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                                              
Department:    HCV Section 8    
Award to:    CVR Associates, Inc.    $400,000 estimated
Funding Source:    COVID    
Procurement Type:    Request for proposal    
Contract Term:    12 months    

D.    Request that the Contracting Officer be authorized to renew contract for professional auditing services contract #FS 21-R-0014.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows: 
Department:    Finance    
Award to:    Novogradac & Company, LLC    $87,500 estimated
Funding Source:    HACEP    
Procurement Type:    Request for proposal    
Contract Term:    12 month with four options to renew    

E.    Request that the Contracting Officer be authorized to sign extension to approve contract renewal for legal services contract #s EX 08-C-0008 A-G.   This is the third renewal of four.  These contracts were procured through the request for qualifications (RFQ) process.                                                                     
Department:    Executive    
Award to:    Mendel Blumenfeld LLP
Gordon Davis Johnson Shane PC
Hawkins Delafield Wood LLP
Coats and Rose PC
Fox Rotschild LLP
Clark Hill Strasburger PLC
Reno and Cavanaugh PLLC    $400,000 estimated
Funding Source:    HOME/Development    
Procurement Type:    Request for qualifications    
Contract Term:    Renewal      

C.     Regular Agenda:  General Action Items 

 
7.  Update on Development/Construction report.

8.  Discussion and action regarding EP HOME, PFC resolution # 034 authorizing contract extension for professional auditing services contract and tax preparation services for LIHTC properties #TCP 18-C-0011.  This is the third (3rd) renewal of four (4).  This contract was procured through the request for qualifications (RFQ) process.                                                                                                       
9. Discussion and action regarding HOME resolution # 002 authorizing the submission of a grant application to the U. S. Department of Housing and Urban Development for the FY2021 Family Self-Sufficiency (FSS) program.       

10. Discussion and action regarding HOME resolution # 003 authorizing the Chief Executive Officer to enter into an agreement with the El Paso Coalition for the Homeless.          
                                                                                             
11. Discussion and action regarding HOME resolution # 004 approving revisions to the Housing Choice Voucher Administrative Plan.                                            

12. Discussion and action regarding HOME resolution # 005 approving and authorizing submission of the Housing Opportunity Management Enterprises Annual and Five-Year Plan for FY 2021 – FY 2025.                        
                                      
13. Discussion and action regarding HOME resolution # 006 authorizing the Chief Executive Officer to execute an interlocal agreement and representation agreement regarding intervention in El Paso Electric Company rate case should it become necessary to protect HOME’s interests.                                                  

14. Discussion regarding possible amendments to the bylaws of the Housing Authority of the City of El Paso. 

15. Discussion and action regarding HACEP resolution # 2606 and HOME resolution # 001 authorizing to sponsor and organize Housing Opportunity Management Enterprises, PFC.                    
                              

D.    Regular Agenda:  Action Items for Specific Residential Developments:

16.       Central Office Cost Center (COCC)
HACEP:  Discussion and possible action on negotiations and/or sale of the Central Office Cost Center (COCC) campus property.

E.     HOME Reports 

 
17. Secretary’s reports. 
 ▪    Update on public health and safety and business continuation measures during the coronavirus/COVID-19 pandemic. 

18. Chief Financial Officer reports.
•    Statement of revenues/expenses for quarter ending June 30, 2021.
•    Statement of changes in net assets for quarter ending June 30, 2021.

F.     Executive (Closed) Session 

 
19. Executive Session. 
 
The Board of Commissioners may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session. 
 
        Section 551.071          Consultation with attorney
Section 551.072          Deliberations about real property 
    Section 551.073          Deliberations about gifts and donations 
    Section 551.074          Personnel matters 
    Section 551.076          Deliberations about security devices 
 
Anticipated executive session item(s):  
 
(a)     Discussion and update by legal counsel on pending litigation matters.  (Section 551.071) 
(b)    Discussion and advice of counsel regarding Central Office Cost Center (COCC) campus property.  (Sections 551.071 and 551.072)
(c)    Discussion regarding acquisition by HOME and/or Paisano Housing Redevelopment Corporation of land and interests up to 500 units of multifamily apartments.  (Section 551.072)
 

G.     Conclusion of Meeting 

 
20.      Adjournment. 
 
Posting Statement 
 
This notice has been posted at the central offices of the HOME and EP HOME, PFC at 304 Texas and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas Government Code.    
 
Accessibility Notice 
 
Upon request the governmental body holding the meeting will provide auxiliary aids and services such as interpreters for the hearing impaired, readers, and large print or braille documents.  Those requesting auxiliary aids or services may notify Sergio Vasquez, Equal Opportunity Coordinator, at (915) 849-3820, or at least 48 hours prior to the meeting. 
Simultaneous English/Spanish translation is provided at all regular meetings of the Board of Commissioners of HOME and its affiliated governmental entities. 
Concealed and Open Carry Handgun/Weapons Notice  
 
Pursuant to § 30.06, penal code, (trespass by holder license holder with a concealed handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a concealed handgun. 
 
Pursuant to § 30.07, penal code, (trespass by holder license holder with an openly carried handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a handgun that is carried openly.